DATA PROTECTION.

1. Privacy at a Glance

General Information

The following information provides a simple overview of what happens to your personal data when you visit our website. Personal data refers to any data that can be used to personally identify you. Detailed information on data protection can be found in our privacy policy listed below this text.

Data Collection on Our Website

Who is responsible for the data collection on this website?

The data processing on this website is carried out by the website operator. You can find their contact details in the imprint of this website.

How do we collect your data?

Your data is collected when you provide it to us, for example, by entering it into a contact form.

Other data is automatically collected by our IT systems when you visit the website. These are primarily technical data (e.g., internet browser, operating system, or time of page access). This data is collected automatically as soon as you enter our website.

What do we use your data for?

Some of the data is collected to ensure the proper functioning of the website. Other data may be used to analyze your user behavior.

What rights do you have regarding your data?

You have the right to receive information about the origin, recipient, and purpose of your stored personal data free of charge at any time. You also have the right to request the correction, blocking, or deletion of this data. For this purpose, as well as for further questions regarding data protection, you can contact us at any time using the address provided in the imprint. You also have the right to lodge a complaint with the competent supervisory authority.

In addition, under certain circumstances, you have the right to request the restriction of the processing of your personal data. For details, please refer to the privacy policy under “Right to Restriction of Processing”.

Analysis Tools and Third-Party Tools

When you visit our website, your surfing behavior can be statistically evaluated. This is mainly done using cookies and analysis programs. The analysis of your surfing behavior is usually anonymous and cannot be traced back to you. You can object to this analysis or prevent it by not using certain tools. For detailed information, please refer to the following privacy policy.

You can object to this analysis. We will inform you about the objection options in this privacy policy.

2. General Information and Mandatory Information

Data Protection

The operators of these pages take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with the statutory data protection regulations and this privacy policy.

When you use this website, various personal data is collected. Personal data refers to data that can be used to personally identify you. This privacy policy explains what data we collect and how we use it. It also explains how and for what purpose this is done.

We would like to point out that data transmission over the Internet (e.g., when communicating by email) may have security vulnerabilities. Complete protection of data against access by third parties is not possible.

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Note regarding the responsible party

The responsible party for data processing on this website is:

Gebr. Röders AG
Böhmheide 18
29614 Soltau
Germany
Phone: +49 5191 604-0
Email: info[at]gebrueder-roeders.com

The responsible party is the natural or legal person who alone or jointly with others decides on the purposes and means of processing personal data (e.g., names, email addresses, etc.).

Legally required data protection officer

We have appointed a data protection officer for our company.

Data Protection Officer of Gebr. Röders AG
c/o activeMind AG
Kurfürstendamm 56
10707 Berlin
Phone: +49 30 770 19 10 760
Email: datenschutz[at]gebrueder-roeders.com

Withdrawal of your consent to data processing

Many data processing operations are only possible with your express consent. You can revoke a previously given consent at any time. An informal notification by email is sufficient for the revocation. The legality of the data processing carried out until the revocation remains unaffected by the revocation.

Right to object to data collection in special cases and to direct advertising (Art. 21 GDPR)

If data processing is based on Art. 6(1)(e) or (f) GDPR, you have the right to object, on grounds relating to your particular situation, to the processing of your personal data; this also applies to profiling based on these provisions. The respective legal basis for processing can be found in this privacy policy. If you object, we will no longer process your personal data unless we can demonstrate compelling legitimate grounds for the processing that override your interests, rights, and freedoms, or the processing serves the assertion, exercise, or defense of legal claims (objection pursuant to Art. 21(1) GDPR).

If your personal data is processed for direct marketing purposes, you have the right to object at any time to the processing of personal data concerning you for the purpose of such advertising; this also applies to profiling, insofar as it is associated with such direct marketing. If you object, your personal data will subsequently no longer be used for direct marketing purposes (objection pursuant to Art. 21(2) GDPR).

Right to lodge a complaint with the supervisory authority

In the event of violations of the GDPR, data subjects have the right to lodge a complaint with a supervisory authority, in particular in the member state of their habitual residence, place of work, or the place of the alleged infringement. This right to lodge a complaint is without prejudice to other administrative or judicial remedies.

Right to data portability

You have the right to receive, in a commonly used machine-readable format, the data that we process automatically based on your consent or in fulfillment of a contract, either for yourself or for a third party. If you request the direct transfer of the data to another controller, this will only be done to the extent that it is technically feasible.

SSL or TLS encryption

For security reasons and to protect the transmission of confidential content, such as orders or inquiries that you send to us as the site operator, this site uses SSL or TLS encryption. You can recognize an encrypted connection by the change in the address line of the browser from “http://” to “https://” and by the lock symbol in your browser line.

When SSL or TLS encryption is activated, the data you transmit to us cannot be read by third parties.

Information, blocking, deletion, and correction

Within the framework of the applicable legal provisions, you have the right to obtain free information about your stored personal data, its origin and recipient, and the purpose of data processing, as well as a right to correct, block, or delete this data. For this purpose, as well as for further questions regarding personal data, you can contact us at any time at the address provided in the imprint.

Right to restriction of processing

You have the right to request the restriction of the processing of your personal data. For this purpose, you can contact us at any time at the address provided in the imprint. The right to restrict processing exists in the following cases:

• If you dispute the accuracy of your personal data stored by us, we usually need time to verify this. For the duration of the examination, you have the right to request the restriction of the processing of your personal data.
• If the processing of your personal data was/is unlawful, but you do not want it to be deleted, you can request the restriction of the processing instead.
• If we no longer need your personal data, but you need it for the exercise, defense, or assertion of legal claims, you have the right to request the restriction of the processing of your personal data instead of deletion.
• If you have filed an objection pursuant to Art. 21(1) GDPR, a balance must be struck between your interests and ours. As long as it has not been determined whose interests prevail, you have the right to request the restriction of the processing of your personal data.

If you have restricted the processing of your personal data, except for storage, this data may only be processed with your consent or for the assertion, exercise, or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the European Union or a Member State.

Objection to promotional emails

The use of contact data published within the framework of the imprint obligation for sending unsolicited advertising and information materials is hereby objected to. The operators of the pages expressly reserve the right to take legal action in the event of unsolicited sending of advertising information, such as spam emails.

3. Data collection on our website

Cookies

The websites partly use so-called cookies. Cookies do not cause any damage to your computer and do not contain viruses. Cookies are used to make our offer more user-friendly, effective, and secure. Cookies are small text files that are stored on your computer and saved by your browser.

Most of the cookies we use are so-called “session cookies.” They are automatically deleted after your visit. Other cookies remain stored on your device until you delete them. These cookies allow us to recognize your browser on your next visit.

You can configure your browser to inform you about the use of cookies so that you can decide on a case-by-case basis whether to accept or reject cookies, or to generally block them and automatically delete cookies when you close your browser. If cookies are deactivated, the functionality of this website may be limited.

Cookies that are necessary for the electronic communication process or for the provision of certain functions you request (e.g., shopping cart function) are stored based on Art. 6(1)(f) of the GDPR. The website operator has a legitimate interest in storing cookies for the technically error-free and optimized provision of its services. If other cookies (e.g., cookies for analyzing your browsing behavior) are stored, they will be treated separately in this privacy policy.

Server log files

The provider of the pages automatically collects and stores information in server log files that your browser automatically transmits to us. These are:

• Browser type and browser version
• Operating system used
• Referrer URL
• Host name of the accessing computer
• Time of the server request
• IP address

These data will not be combined with other data sources.

The collection of these data is based on Art. 6(1)(f) of the GDPR. The website operator has a legitimate interest in the technically error-free presentation and optimization of its website, for which the server log files must be recorded.

Contact form

If you submit inquiries to us via the contact form, your information from the inquiry form, including the contact details you provided there, will be stored by us for the purpose of processing the inquiry and in case of follow-up questions. We will not share this data without your consent.

The processing of the data entered into the contact form is based exclusively on your consent (Art. 6(1)(a) of the GDPR). You can revoke this consent at any time. An informal message by email to us is sufficient for this purpose. The legality of the data processing operations carried out until the revocation remains unaffected by the revocation.

The data you enter in the contact form will remain with us until you request deletion, revoke your consent to storage, or the purpose for data storage no longer applies (e.g., after your request has been processed). Mandatory statutory provisions – especially retention periods – remain unaffected.

Inquiry by email, telephone, or fax

If you contact us by email, telephone, or fax, your inquiry, including all resulting personal data (name, inquiry) will be stored and processed by us for the purpose of handling your request. We will not share this data without your consent.

The processing of this data is based on Art. 6 para. 1 lit. b GDPR, provided that your request is related to the fulfillment of a contract or is necessary for the implementation of pre-contractual measures. In all other cases, the processing is based on your consent (Art. 6 para. 1 lit. a GDPR) and/or on our legitimate interests (Art. 6 para. 1 lit. f GDPR) as we have a legitimate interest in the effective processing of the inquiries directed to us.

The data you send to us through contact inquiries will remain with us until you request deletion, revoke your consent for storage, or the purpose for data storage no longer exists (e.g., after completing the processing of your matter). Mandatory legal provisions – especially retention periods – remain unaffected.

Processing of Data (Customer and Contract Data)

We collect, process, and use personal data only to the extent necessary for establishing, structuring the content of, or modifying the legal relationship (inventory data). This is done based on Art. 6 para. 1 lit. b GDPR, which permits the processing of data for the performance of a contract or for pre-contractual measures. We only collect, process, and use personal data about the use of our website (usage data) to the extent necessary to enable or bill the user for the use of the service.

The customer data collected will be deleted after the completion of the order or the termination of the business relationship. Statutory retention periods remain unaffected.

4. Analysis Tools and Advertising

Matomo (formerly Piwik)

This website uses the open-source web analysis service Matomo. Matomo uses so-called “cookies.” These are text files that are stored on your computer and enable an analysis of your use of the website. The information generated by the cookie about your use of this website is stored on our server. The IP address is anonymized before storage.

Matomo cookies remain on your end device until you delete them.

The storage of Matomo cookies and the use of this analysis tool are based on Art. 6 para. 1 lit. f GDPR. The website operator has a legitimate interest in the anonymized analysis of user behavior in order to optimize both its website and its advertising.

The information generated by the cookie about your use of this website will not be disclosed to third parties. You can prevent the storage of cookies by adjusting your browser software accordingly; however, please note that if you do this, you may not be able to use all the features of this website to their full extent.

If you do not agree to the storage and use of your data, you can deactivate the storage and use here. In this case, an opt-out cookie will be stored in your browser, which prevents Matomo from storing usage data. If you delete your cookies, this will also delete the Matomo opt-out cookie. The opt-out must be reactivated when you revisit our site.

5. Plugins and Tools

YouTube with enhanced privacy mode

Our website uses plugins from the YouTube website. The site is operated by Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.

We use YouTube in enhanced privacy mode. According to YouTube, this mode ensures that YouTube does not store any information about visitors to this website before they watch the video. However, the extended privacy mode does not necessarily exclude the transfer of data to YouTube partners. For example, YouTube establishes a connection to the Google DoubleClick network regardless of whether you are watching a video.

When you start a YouTube video on our website, a connection to YouTube’s servers is established. This tells the YouTube server which of our pages you have visited. If you are logged in to your YouTube account, you allow YouTube to associate your browsing behavior directly with your personal profile. You can prevent this by logging out of your YouTube account.

In addition, YouTube may store various cookies on your device after you start a video. These cookies enable YouTube to obtain information about visitors to our website. This information is used, among other things, to capture video statistics, improve user-friendliness, and prevent fraud. The cookies remain on your device until you delete them.

Starting a YouTube video may trigger further data processing operations over which we have no control.

The use of YouTube is in the interest of presenting our online content in an appealing manner. This constitutes a legitimate interest within the meaning of Art. 6(1)(f) of the GDPR.

For more information about YouTube’s privacy practices, please visit their Privacy Policy at: https://policies.google.com/privacy?hl=en.

Vimeo

Our website uses plugins from the video portal Vimeo. The provider is Vimeo Inc., 555 West 18th Street, New York, New York 10011, USA.

When you visit one of our pages that contains a Vimeo plugin, a connection to Vimeo’s servers is established. This informs the Vimeo server which of our pages you have visited. Vimeo also obtains your IP address. This applies whether you are logged in to Vimeo or do not have an account with Vimeo. The information collected by Vimeo is transferred to the Vimeo server in the United States.

If you are logged in to your Vimeo account, you allow Vimeo to associate your browsing behavior directly with your personal profile. You can prevent this by logging out of your Vimeo account.

The use of Vimeo is in the interest of presenting our online content in an appealing manner. This constitutes a legitimate interest within the meaning of Art. 6(1)(f) of the GDPR.

For more information on how Vimeo handles user data, please refer to Vimeo’s Privacy Policy at: https://vimeo.com/privacy.

Google Web Fonts

This page uses web fonts provided by Google for the uniform display of fonts. The Google Fonts are installed locally. There is no connection to Google servers.

Google Maps (with consent)

This page uses the Google Maps service via an API. The provider is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.

To ensure data protection on our website, Google Maps is deactivated when you first visit our website. A direct connection to Google’s servers is only established when you activate Google Maps yourself (consent according to Art. 6(1)(a) GDPR). This prevents your data from being transferred to Google when you first enter the page.

After activation, Google Maps will store your IP address. It is usually transferred to and stored on a Google server in the United States. The provider of this page has no influence on this data transfer after Google Maps has been activated.

For more information on how user data is handled, please refer to Google’s privacy policy: https://www.google.com/intl/en/policies/privacy/.

6. Own Services

Applications

We offer you the opportunity to apply to us (e.g., via email, post, or online application form). In the following, we will inform you about the scope, purpose, and use of your personal data collected during the application process. We assure you that the collection, processing, and use of your data comply with applicable data protection laws and all other legal provisions, and your data will be treated strictly confidentially.

Scope and purpose of data collection

If you submit an application to us, we will process the personal data associated with it (e.g., contact and communication data, application documents, notes from job interviews, etc.) to the extent necessary for making a decision on the establishment of an employment relationship. The legal basis for this is § 26 BDSG-new according to German law (initiation of an employment relationship), Article 6(1)(b) GDPR (general initiation of a contract), and – if you have given consent – Article 6(1)(a) GDPR. The consent can be revoked at any time. Your personal data will only be disclosed within our company to individuals involved in the processing of your application.

If the application is successful, the data you have submitted will be stored for the purpose of carrying out the employment relationship in our data processing systems based on § 26 BDSG-new and Article 6(1)(b) GDPR.

Retention period of the data

If we are unable to offer you a position, you reject a job offer, withdraw your application, revoke your consent for data processing, or request us to delete the data, the data you have transmitted, including any remaining physical application documents, will be stored or retained for a maximum of 6 months after the completion of the application process (retention period) to enable us to trace the details of the application process in case of discrepancies (Article 6(1)(f) GDPR).

YOU HAVE THE RIGHT TO OBJECT TO THIS STORAGE IF YOU HAVE LEGITIMATE INTERESTS THAT OVERRIDE OUR INTERESTS.

After the retention period has expired, the data will be deleted, unless there is a legal obligation to retain the data or another legal reason for further storage. If it is evident that the storage of your data will be necessary after the expiry of the retention period (e.g. due to an impending or pending legal dispute), deletion will only take place when the data has become irrelevant. Other statutory retention obligations remain unaffected.